Mount Hope Neighborhood Association

By-Laws

Approved by the Upper Mt. Hope Neighborhood Association - April 24, 2017

Article I: Name

  1. The name of the Association shall be the Upper Mt. Hope Neighborhood, hereinafter referred to as the “Association” or “UMHN.”

Article II: Boundaries

  1. The boundaries of the UMHN shall be from Westfall Road/ Westmoreland Drive to Elmwood Avenue and from South Avenue to Castleman Road, and including Westmoreland Drive between Castleman and Kendrick Roads.

Article III: Objectives

  1. To ascertain the needs and concerns of the neighborhood.
  2. To provide a forum which focuses on these needs and concerns.
  3. To serve as a vehicle to take positive action to address these needs and concerns.

Article IV: Membership

  1. All persons 18 years of age or older who reside, own, lease or rent property in the neighborhood (as defined in Article II) shall be eligible for active membership in the Association.
  2. Each active member shall be entitled to one vote at meetings of the Association.
  3. An eligible person will be deemed “Active” if he/ she actively participates in UMHN activities by attending at least 2 regular meetings per year, serving as a block captain or being a member of a committee, fundraiser or other project currently or within the past 12 months.
Article V: General Membership Meetings
  1. The Association shall have a minimum of two general meetings per year to be held in spring and fall.
  2. Special meetings may be called by a petition of seven active members and must be held within 30 days of submission of the petition to the President or Secretary.
  3. Notice of general meetings will be given to all persons eligible for membership by delivery of a written notice to each home in the neighborhood (as defined in Article IV Section 1). Notices of any meeting, except an emergency meeting, shall be given at least 14 days in advance and shall contain an agenda.
  4. Emergency meetings may be called by the Officers if petitioned to do so and shall be held as soon as possible. No votes may be taken at an emergency meeting, unless written notice of the emergency meeting is given at least 3 days in advance with an agenda.
  5.  No vote will be effective unless a quorum is present. A quorum shall consist of at least 10 active members. Actions requiring a vote will be approved by the affirmative vote of a majority of the active members present at the meeting.

Article V: Annual Donation

  1. All persons 18 years of age or older who reside, own, lease or rent property in the neighborhood (as defined in Article II) shall be eligible for active membership in the Association.
  2. Each active member shall be entitled to one vote at meetings of the Association.
  3. An eligible person will be deemed “Active” if he/ she actively participates in UMHN activities by attending at least 2 regular meetings per year, serving as a block captain or being a member of a committee, fundraiser or other project currently or within the past 12 months.

Article VI: Powers and Duties of Officers

  1. The President shall:
    1. Be the chief administrative officer of the Association.
    2. Preside at meetings of the Association.
    3. Perform the usual other duties of a President.
  2. The Vice President shall:
    1. In the absence of the President, perform the duties of the President.
    2. Serve on the nominating committee, appoint the Block Captains and serve as their coordinator.
    3. Perform other duties as may be assigned by the President.
  3. The Recording/ Corresponding  Secretary shall:
    1. Keep a record of the proceedings of the Association
    2. Maintain a copy of the proceedings of other meetings.
    3. Give the required notice for general membership meetings.
  4. the Treasurer shall: Deposit all moneys collected by the organization into its bank account within 30 days of receipts of such funds.
    1. Keep records showing the source of all income and purpose of expenditures.
    2. Obtain the approval of the President and committee members for all expenditures of more than $50.00
    3. Present books and checkbook for the President’s verification upon request.
    4. Present financial report at each general meeting.
  5. The Past- President shall:
    1. Advise and assist as called upon by the President and UMHN officers.


Article VII: Block Captains

  1. Block Captains may or may not be residents of the street that they will  represent, be at least 18 years of age and shall serve as liaison between residents of their streets and the UMHN body of Officers.
  2. Block Captains are encouraged, but not required, to attend the monthly UMHN meetings.
  3. Block Captains shall assume responsibility of the distribution of the Association publications to the residents of their appointed streets.

 Article VIII: Standing and Special Committees

  1. Standing Committees will include a Nominating Committee, a Quality of Life Committee, a Communications Committee and a Mark’s Park Committee.
  2. The Officers may convene additional Committees or Task Forces as they deem necessary and appropriate.
  3. The chairperson of each committee will be appointed by the President.
  4. Committees will meet as frequently as they deem necessary.
  5. The Nominating Committee for nominating a President shall consist of the Past-President (if available), Vice President and three active members. The members of this committee shall select their own chairperson.
  6. The Quality of Life Committee will discuss and develop proposals for improving the quality of life in the neighborhood and make recommendations to the UMHN Association.
  7. A Communications Committee will be responsible for newsletters and social media for the UMHN.
  8. The Mark’s Park Committee will be responsible for maintaining Mark’s Park, including organization of community efforts to clean and maintain the park at least annually.

Article IX: Elections

  1. Elections of Officers will be held annually at the spring General Membership Meeting.
  2. The President and Vice President shall be elected in even years, and the Secretary and Treasurer in odd years.
  3. The slate of candidates for election shall be given with notice of the spring General Membership Meeting.
  4. Balloting for Officers shall be done by acclamation.
  5. A plurality of votes cast will be sufficient to elect.
  6. Offices that become vacant in mid-term shall be filled by the President with the approval of the UMHN active members.
  7. If there is a vacancy in the Office of President, the Vice President will serve as President until the next even year election .

Article X: Terms of Office

  1. The term of office for each officer shall be two years or until his/ her successor is elected and his/ her term begins.
  2. The term of office shall begin as of the first of the month following the election.

Article XI: Amendments

  1. Petitions for amendments to the bylaws shall be submitted to the Secretary at least 30 days prior to the general membership meeting at which they are to be brought up.
  2. The proposed amendment shall be published in the agenda distributed before the meeting.
  3. Voting on said amendment may take place at said meeting.
  4. A two-thirds vote of the Active members present shall be required to amend.

Article XII: Dissolution

  1. The Association may be dissolved by the vote of two-thirds of the UMHN active membership. In the event of dissolution of the Association, any cash on hand held in the name of the Association shall be contributed to the Association’s successor.
  2. In the absence of a successor, all moneys are to be evenly distributed among all churches and not-for-profit organizations found within the boundaries (as defined in Article II) of the Association.

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